Have you ever compared the business strategies used to achieve success in previous times and today? If you compare the marketing strategies of both these times, you will see a massive difference. Previously, manual marketing strategies were very popular, but nowadays, social media prevails everywhere, most prominently in the business field. However, one consistent thing from the previous times is the workforce. Considering the workforce was important for Business Productivity in previous times and is important even today.
Keeping employees engaged with the business is one of the most important things that can help it succeed. In this whole scenario, payroll practices play a very vital role. Now, if you are confused about its role in employee engagement and business growth, the answer is very clear. Keeping employees engaged, satisfied, and happy is almost impossible without proper payroll management. Let us get deeper into employee engagement, payroll processes, and their linking strings.
What is meant by Employee Engagement?
Employee Engagement is nothing but keeping your employees happy and satisfied. Making employee engagement achievable is a bit of a difficult task. This is because employees who work for you may have a lot of expectations from the company or business. Even if one or two of them are not fulfilled, then this creates a feeling of disappointment in them. Eventually, this keeps piling up and creating more trouble for the company.
This is one of the main reasons why employee engagement is crucial to achieve. Another reason can be a lack of consistency in employees. Employee Engagement is also important because employees may have a lack of work consistency and this can affect the overall performance of the company. Payroll is a very important process that can help in improving business productivity through employee engagement to a great extent.
What is Payroll & How to Use it?
Payroll is a process that involves proper planning and organization of salaries of all the employees working in a company. The Process Payroll system involves considering the salaries of all the employees (sometimes other expenses) and then making a proper rules and regulations plan suitable for both the company and employees. Companies having payroll systems are much more organized and consistent in their success rate compared to the ones that don’t have a payroll.
The Process Payroll system includes organizing employees’ salaries according to the taken leaves, unused leaves, and all the applied taxes. Creating this balance is very important to get effective results for your employee engagement activity. Effective results are undoubtedly to be received when your workforce is working consistently and strongly.
Powerful Strategies to Improve Employee Engagement
Employers have a lot of opportunities to exhibit some powerful strategies for employee engagement. It can be the Rewards and recognition, incentives, or similar forms to appraise an employee’s work. This gives employees a good morale boost, however small the appraisal might be. In several departments, key employees can play many roles, who can give their best input to improve the company’s revenue. One can arrange small training sessions where there would be more interaction with the employees and where they can express themselves.
Understanding Employee Engagement and its Impact on Productivity
Any organization builds on the performance of the employees and the quality of the product, whichever it might be. The key factor is involving the employees in the action plan to improve productivity. This helps the organization to improve productivity through the direct inclusion of employees’ ideas and major contributions. It also helps build ownership among the employees, which makes a significant difference in productivity. The more the employees are involved in enhancing productivity and getting rewards for doing that, the more effectively the productivity increases.
Leveraging Payroll Technology for Employee Engagement
As everyone would agree, the digital transformation in the HR process can significantly streamline the system and make it flawless. HR professionals have followed the most time-consuming work for years, like benefits administration, payroll, and record-keeping. There is a lot HR needs to do to recruit the right candidates. Payroll technology helps in:
Shortlisting Candidates –
You may have seen during interviews that the requirement of the position may be 2 candidates, but due to competition, over 100 candidates appear for interviews. This creates a lot of chaos and confusion for both the candidates and the employers. In the context of the candidates, they may get anxious, nervous, and less confident about receiving the position, seeing so much competition around them. In the case of employers, they may find it tiring to interview so many candidates and hire the best ones among them.
However, this process is made much simpler with the help of the payroll process. This is because payroll sets particular criteria for every position and employee. The candidates who fit this criteria effectively are shortlisted and further interviewed. However, those candidates who don’t fit the criteria are not given false hope by being interviewed and asked to wait for further results. This sorting is important not only for the company but also for candidates who don’t fit the criteria and have a clear path to another job.
Less Time-Consumption in Ad Posting –
We should also be aware that payroll practices can make companies consume less time in their ad postings and further marketing processes. This is because every employee is given a specific task, and when they act on it without any delay or error, the whole work is done all at once. This means that the distribution of a single work among various employees saves a lot of employer’s time and helps in getting their ads visible in no time.
It should also be noted that not all employees are experts in all fields. That is why it is important to consider the interests and expertise of employees in a particular field and hire them for the work accordingly. This can be done very effectively with the help of the payroll process. For the same reason, the crucial aspects of a payroll process can be effective work, time management along with customer & employee satisfaction.
Rapid Screening of Resumes –
When a company opens up a new employee opportunity, resumes are received in plenty. However, sorting out these resumes and shortlisting the best candidates is no joke. This is surely not the job of a single person or a team. Technology should be used in such critical work so that effective results can be received in a short period. This can be made possible with the rapid screening feature of payroll.
A particular resume criteria is set, and all the resumes are scanned. Those that fit the criteria are shortlisted, and those that don’t are immediately eliminated. This way, good resume sorting work can be done without wasting time.
Effective Scheduling of Interviews –
In today’s competitive world, it is very difficult for a company authority to attend hundreds of interviews for a single position. Also, it should be noted that not all candidates are on the same page, and some may waste their time to a great extent. In such a situation, if the employers get frustrated by the undeserving candidates, then they won’t pay attention to the ones who actually deserve the job. This should not happen to anyone, neither to the candidate (loss of opportunity) nor to the employers (loss of a credible candidate).
For the same reason, having a good payroll system that can sort out the candidates and categorize them according to the requirements of the position is crucial. While thinking about employee engagement strategies,bringing efficient employees to the table is crucial. Sorting out efficient candidates and scheduling their interviews can be done smoothly with the help of a credible payroll system.
Saves your Valuable Time for Employee Management –
Have you ever considered how terrifying handling a huge employee staff can be? No one can have an idea about what the manager or HR has to face when dealing with hundreds of people in a company. Not only the employees but even the company authorities have a lot of expectations from the HR. That is why making a balanced and long-term payroll system can help HR create a bridge between the employees and the company authorities.
HR can save much of their valuable time and effort in employee management if they make an efficient system. However, there remains a lot of work to do for HR so that the balancing of work and employees go hand-in-hand. Incredible growth and success of a company can be seen when both the employers and employees are on the same terms & only think about growing the company more and more.
Resources get Effectively Balanced Out –
Balancing out of resources is another important and considerable aspect of payroll. With the help of an effective payroll system, all the resources are used at their best but without facilitating their overuse. In other words, only necessary resources can be consumed, and its wastage can be avoided to a huge extent.
Resources can be both manual and virtual. This means that employees, as well as technology, can be considered as resources. Effective results are received when the right type of technology is used at the right place. In the same way, when efficient employees are given the right job with the right payroll, undoubtedly astonishing results can be received. So, balancing out the resources and using them in the right place is one of the benefits of payroll when this technology is leveraged in companies.
Employee engagement is very important for a company to run smoothly, and this is seen from a lot of examples as presented in the article. However, you need to pay close attention to the technical benefits of the payroll process. When a company wants to run effectively, many aspects are considered. So, by all means, leveraging payroll technology in a company is crucial and undoubtedly considerable for a company to keep growing and being successful long-term.
The Importance of Transparency in Payroll for Boosting Engagement
In the ever-increasing competitive world of corporates, the importance of employee engagement is underlined promptly. Employees do not work for social causes, so they must know what they are going to earn at the end of the month. Salary transparency is very critical and plays a pivotal role in sustaining valued employees. It also helps build trust in the employees, which will result in more involvement of employees to help the organization grow. Once the employees know the company is looking after their all necessities, they will promote and enhance their productivity to the best of their level.
Steps Taking by HR and Payroll Professionals to Foster a Culture of Employee Engagement
HR and managers’ roles are critical to balance the relations between management and employees. HR must always be engaged in planning strategies for better employee engagement and fostering a healthy workplace culture. The different strategies can be applied based on the need of the hour and suitable for the benefit of the employees. It can be implemented under various programs like sectional audits, daily targets, addressing the budget, internal networking platforms to interact, etc. It can also be executed according to the work time cycles of employees.
Long-Term Benefits of Prioritizing Employee Engagement through Payroll Practices –
Prioritizing employees and keeping payroll transparency among them is important for various reasons. These may be listed as important benefits of the same, which are as follows:
Professional Morale of the Company Improves –
Professional morale is very important for the proper regulation of activities taking place in a company. If the professional morale of any company is low, then its bad effects fall on both the company authorities as well as the employees. For the same reason, receiving engagement benefits is crucial for a company to work smoothly and impactfully. Regarding Business Productivity, Payroll is one of the best and most influential processes through which impactful regulation of businesses and employees can occur.
Productivity is Increased to a Great Extent Consistently –
Undoubtedly, due to the use of payroll, business productivity increases to a great extent. This is because all employees are happy and satisfied with the work and payment format. They keep investing more of their brains, time, and efforts, eventually bringing something amazing for business. Overall, we can say that when a company’s workforce is happy, the results are seen in the consistent growth and success that the business experiences.
More Scope for Innovation and Improvement –
Payroll provides amazing employee engagement benefits and helps in the company’s exciting growth. This can happen by increasing the scope of innovation for the employees when they are satisfied with their payment structure. Employees can trace down their flaws or work shortcomings by themselves and impactfully treat them to get effective results.
The company’s growth then remains solely in the hands of employees, who keep trying their best to bring perfection to their work and your company. So, to create more scope for innovation and improvement in your company, getting a payroll efficiency system in practice will undoubtedly be the best thing for you.
Satisfactory Customer Service can be Offered –
Imagine that you want to grow your business, but you are not even able to convince your employees about your company’s credibility. This is surely the worst thing you will suffer, and in such a situation, even interacting with the customers becomes difficult for you. For the same reason, keeping your employees satisfied and interested in your work is important.
When employees get the best out of their work, they can also give much more than they receive. The Payroll Process can bring satisfaction and credibility to employees and, ultimately, to the customers. So, to facilitate customer satisfaction in your company, you need to pay attention to making a credible payroll process for sure.
Employee Absenteeism reduces Drastically –
Employees who are not happy with their work often tend to get disturbed, both physically and mentally. That is why the degree of absenteeism increases in a company, which eventually decreases the productivity of the same. It should be noted that this is no longer the case with payroll policies. Instead, payroll practices help ensure that the employees reduce their leave considerations and focus more on the work. As soon as the company’s absenteeism decreases, a rapid increase in the company’s productivity level occurs.
Competitive Nature of Employee Increases –
Usually, employees in companies communicate well, which is why they don’t have that much competition between them. However, an effective payroll process can make this competitive atmosphere possible as employees will always be motivated to perform well and get a salary raise. One of the most important aspects of payroll efficiency is the development of a competitive nature among the employees. Also, this competition will be healthy, and no employee will have to suffer from the misunderstanding of being treated partially.
Right from the moment the payroll process is implemented, results start to appear gradually. To get impactful results, after work of the process is also important. However, the preliminary work of the payroll process starts instantly, gives impactful results to the company, and doesn’t even hurt the employees to any extent.
Much More Profitability is Received by the Company –
Gaining profit is not only the responsibility of company authorities but also the employees. Without the work and dedication of employees, a company can’t run and gain enough profit. Keeping employees happy and satisfied with their work results is important. In this context, payroll can help make your work easier by keeping employees engaged in their work.
When their work commitment improves, even the performance of the company becomes superb. Imagine two scenarios: one in which a company has provided a convenient and satisfying payroll policy to the employees and in the other, no payroll is offered. In the 2nd scenario, the company’s atmosphere will be very disturbed and unorganized. Employees in such situations will be very unsatisfied with their jobs and will just be finding reasons to move out. In the first case, employees will dedicate themselves (hard work, time, brains) to the work and try to bring out the best possible results. So, to gain much more profitability for your business, impactful payroll practices should not be neglected and should immediately be implemented.
Considering all the benefits of keeping employees on priority and designing a stable and consistent payroll policy, every company must implement the right methods. Understanding these benefits may be the first step, but its implementation is also crucial. Without effective implementation of the payroll efficiency process, the results may not be as expected or even satisfactory, for that matter.
Real-World Examples of How Payroll Influenced Employee Engagement and Productivity
Some real-world examples of how payroll influences employee engagement and productivity are:
- A balanced payroll created satisfaction among employees and motivated them to work hard for much more effective returns.
- Performance bonuses helped create a competitive environment in the company. When employees performed well and received their share of bonuses, even the overall sales and growth of the company were ensured.
- The transparent compensation structure provided employees the trust that their hard work will surely be paid off.
- ESOPs (Employee Stock Ownership Plans) facilitate employees to get shares in the same company where they work. Also, this benefitted companies to get long-term employees, at least in the hope of being able to become a shareholder in the same company in the future.
Does it make a Difference if the Payroll Practices are not Involved?
Yes, absolutely. It would make a great difference if payroll practices in any company were not involved. This can be stated by comparing companies with payroll practices and those without them. The table below shows a small glimpse of such a direct comparison between these two possibilities:
|Status of Companies with Payroll System||Status of Companies without Payroll System|
|Employees are much more dedicated to their work and have more scope for innovation and experiments.||Employees are always worried about their salaries and count their efforts continuously. This doesn’t allow them to contribute more to the company and they merely perform their job and leave.|
|Employees are excited to come to the office every day and find something much more interesting every single day.||Employees taking more leaves may also cause delays to the office. After getting scolded by their bosses for the same, they may grow much more distant from the company and their job profile.|
|An atmosphere of healthy competition is created in the office where every employee wants to try their best and bring success to the company.||Employees don’t consider competition and just have the urge to finish their daily work and leave. This neither benefits them in getting promotions and increments nor the company in making profits.|
|Employees don’t keep finding other and more earning jobs and invest all their time, effort, and energy in their current one.||Employees are always unsatisfied with their current jobs and try searching for new ones. This way, the duration of the job of a single employee in a company reduces up to 3-6 months.|
After checking out the above comparison, you may have noticed that not having a proper payroll system can create many workforce problems for the company. When the strongest pillar of a company (its workforce) starts getting disturbed, ultimately, the results are not good for the company and its employees. So, having an organized payroll system is crucial in this and many other ways.
Frequently Asked Questions
What are the key factors that link payroll practices and employee engagement?
Some key factors that link the payroll system with employee engagement are easy connection with the employees, keeping employees’ perspective in mind, working effectively for the betterment of the company and the employees, etc. Suppose all these key factors or elements are considered. In that case, we can conclude that a company with a systematic payroll policy can make much higher progress in just one year (for example) than a company without one in 4-to 5 years.
How can businesses align their payroll processes with employee engagement goals?
Alignment of payroll processes with employee engagement should be simple yet effective. The payroll process should be so simple and easy to understand that employees get impressed right from the first time they hear it. Also, employees should be enlightened about all the leave and payment conveniences that they can receive through the payroll policy. If these small things are done effectively and systematically, they can positively impact the employees and the company’s future.
Can payroll actually boost employee engagement, and if yes, to what extent?
Yes, payroll can incredibly boost employee engagement in a company. This is because of the systematic approach adopted by the company for the benefit and consideration of their employees. When employees are convinced that the company is thinking about their betterment, they will automatically invest most of themselves emotionally and mentally. So, ultimately it will be a win-win situation for both the employees and the company.
Approximately what percentage of improvement can be seen in employee engagement through payroll management practices?
A specific percentage of improvement cannot be listed after the implementation of payroll management practices. However, a sure-shot improvement can be seen. This doesn’t have any second thought that when employees start being happy about their payment structure, it will reflect positively in their work, maybe not immediately but surely.
How can businesses measure the impact of payroll on employee engagement?
Measuring the impact of payroll policies is quite a simple but lengthy task. You need to have a proper check on not only your business’s growth but also the employees’ performance. When employees receive payroll satisfaction, their work performance will improve and be much more consistent than before. The first thing you need to do to measure the impact of payroll is to check the Employee Engagement percentage.
If this percentage has improved even by 1% than before, then you can say that your payroll process is working smoothly. Another focusing aspect of the measurement of this process is checking the final records of the employees to see what ratio of modification is taking place. Last, but not least, you need to get some reviews from the employees themselves. This way you will get to know what problems they are facing while following the process and what changes in the process need to be done for overall benefit.
What benefits do people receive from prioritizing employee engagement in a company?
There are innumerable benefits that businesses can receive if they prioritize their employees’ thinking, expectations, and needs. Not only will they increase the work traffic coming their way, but they will also be able to keep their employees engaged and very satisfied with the same. Some important benefits of employee engagement strategies are improvement in consistent productivity, higher profitability rate, decrease in employee illnesses and leaves, satisfying customer service, great improvement in the morale of the company, and so on.
It is quite clear from the above article that to facilitate consistently developing Business Productivity for your company, you need to work on a proper payroll plan. Being lethargic or negligent about the same will not work in your favor and will instead bring trouble for your company. So, it is important to balance out your employee engagement strategies with the help of various methods provided in the article above.
Apart from a payroll system, discipline and proper employee organization are also crucial for a company’s workforce to run smoothly. If there is no discipline within the company, the employees will not work properly, and work consistently will not be gained. That is why having discipline, punctuality, and consistency of valid rules is very important for the success and growth of a company.