Payroll Outsourcing services

Half of how to make payroll accurate, confidential and on-time is about asking the right questions.

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Our company doesn’t have error-free payroll processes, decreasing employee morale.

How can we achieve accuracy in our Outsourcing Payroll?

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Our HR department feels undervalued and unappreciated despite doing an excellent job.

How do we make our HR department’s job easy and make them feel empowered?

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We have our payroll system. However, we need to gain expertise in managing complex processes. .

Can a solution solve this problem and function according to company norms?

And rest is finding the correct answers. Don’t worry. We’ve got you covered.

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Are you looking to achieve maximum accuracy while processing your payroll?

We can help.

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Keen on solving your HR team’s problems and boosting their morale?

We know how to tackle this.

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Are you feeling overwhelmed while processing payroll on your own?

Outsource your payroll processing to us.

Automate, Simplify and Streamline your Payroll Management with Paysquare

With our innovative and advanced technology, Paysquare has delivered efficient, end-to-end payroll outsourcing services and HR solutions for over two decades. We help you reduce the cost of manual intervention while maintaining bull’s eye accuracy.

We have a robust platform using advanced technology built to serve clients globally. Paysquare’s DeliziaHR is an ideal payroll management system that offers expert, accurate, punctual, compliant, and 100% error-free payroll services.

DeliziaHR is integrated to protect the records of all employees who enter and leave the company. Hassle-free management of attendance sheets, leave reports, tax sheets, payslips, compliance reports, and smooth upgrades take the pressure off payroll administrators.

Paysquare built DeliziaHR with the needs of its diverse customers in mind. Whether you’re starting or already an industry giant, DeliziaHR provides superior payroll and HR services to all business sizes.

Employee salary management system that is comprehensive and 100% secure. DeliziaHR is your one-stop Outsourcing Payroll Platform, free from unwanted risks, errors, and delays. At every level, we take care of all your compliance, HR, and end-to-end payroll needs.

DeliziaHR is available on the web and also on mobile devices. Employees can access their payroll records and conduct important activities like investment declaration, proof submission, applying for leaves, marking attendance, loan application, and other essential activities through a user-friendly interface. In contrast, administrators can access payroll data at an organizational level from anywhere in the world through a centralized database.

Achieve Efficiency with Our Outsourcing Payroll Service

Our experienced team can help collate payroll inputs, process payroll, handle salary disbursements, comply with local regulations, and report requirements. With our hassle-free service, you’ll have one less thing to worry about in running your business.

Payroll Management

A company and its employees need to have a successful payroll management system. In addition to managing payroll data, the job entails calculating periodic minimum wages and accurately paying employee salaries on time. Additionally, it prevents unnecessary financial losses and streamlines payroll processes, reducing the risk of errors.

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About DeliziaHR

Delizia is a word of Italian origin that means “delight.” It can describe something that brings joy and happiness, such as a beautiful piece of art. Delizia can also be used as a term of endearment, expressing affection or appreciation for someone or something. In Italian culture, delizia is often associated with savoring the finer things in life and is often used to convey a sense of appreciation and gratitude.

Paysquare invented DeliziaHR, a sophisticated HR system designed explicitly for payroll management for accuracy in payroll processing.This innovative system enables employers to manage all employee records, such as employee master data, new employee onboarding,exit management, payroll inputs, and download of essential reports.

Our team at Paysquare has extensive experience managing Outsourcing payroll, from simple to complex, for businesses of all sizes.

Below is the list of activities the Paysquare team will perform

PAYROLL PROCESSING

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Ensure accurate and up-to-date records of all employees’ personal, payroll, HR, and financial details.

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Fully equipped with the capability to calculate the value of ESOPs (Employee Stock Ownership Plans), ESPPs (Employee Stock Purchase Plans), RSUs (Restricted Stock Units).

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Timely updates on one-time payment for incentives, bonuses, shift allowances, etc.

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Seamless execution of outsourcing payroll activities such as Flexi basket, bonus calculations, tracking reimbursement eligibility, and other critical areas.

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Accurately calculate one-time deductions such as canteen and transport fees and third-party deductions such as insurance premiums, bank loans, etc.

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Effective payroll management of all personnel, including employees, contractors, and trainees.

FULL AND FINAL SETTLEMENT (FFS)

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An automated solution will compute employees’ Full & Final Settlement (FFS) until their Last Working Day (LWD), accurately incorporating all essential components like leave encashment, notice pay, gratuity, ad-hoc payments/recoveries, and retrenchment dues based on supplied input.

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Generate output to employees such as last month’s payslip, penalty-met month payslip , F&F statement & final tax computation statement.

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Generate output to client admin such as bank file, disbursing F&F amount, JV pertaining to F&F cases

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The dashboard of the client admin will keep HR updated on the number of employees left and live employees in any particular month.

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Based on the declaration submitted by the client employees the accurate monthly tax calculation will be performed.

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Preparing and Filling of quaterly ETDS returns in form 24Q on NSDL site.

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A detailed tax sheet will be given every month along with projection for the ease of understanding.

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Preparing of form 16 along with digital signature and the same will be uploaded on ESS portal annually.

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Validation of the actual proof submitted againts declaration and solving any queries raised by the employees around this process.

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A complete handholding from declaration, simulation, vetting of proofs and query resolution will be taken care.

Streamline your HR operations with DeliziaHR

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Explore the features of DeliziaHR for employees.

Keep personal information up-to-date and modify anytime with an intuitive and user-friendly UI.

Beautifully designed dashboards to show insights and reports for easy understanding.

Easy-to-use and intuitive paysquare mobile app services.

Hyperlinked and detailed pay slips of multiple months, annual and tax reports.

Quick access to CTC and salary breakup.

Declaration of investments and submission of actual proofs.

Easy-to-use tools for reimbursements and expense claims.

Quick access to Published FAQs, HR policies & documents

Upload documents for HR and payroll-related records.

Access to Form 12 BB and Form 16 for the last three years.

Apply for a loan with auto calculation of EMI and Interest.

Query management system through ticketing with predefined TAT.

Respond to surveys and various polls asked by HR management.

Access to E-Wallet is given to the employees to upload all their documents like PAN, Adhaar card, and address proofs.

The entire travel reimbursement module is built in, from travel requisition and uploading the reimbursement proofs to validating the documents.

Updating or changing family member details for various schemes like a nomination for provident fund, LTA, and Mediclaim insurances.

An option is given to update previous employer income to ascertain the correct income tax.

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Explore the features of DeliziaHR for client admin.

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A comprehensive employee onboarding module with the ability to generate appointment letters and other HR-related correspondence.

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Update employees’ personal, financial, and other vital master data essential for business operations.

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Provide regular salary inputs for payroll processing services through easy excel upload or by making employee-wise entries.

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Access master employee data across the organization and modify employee information anytime, such as incentives, bonuses with clawback options, and salary holds.

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Download all payroll-related MIS such as salary register with earnings & deductions, CTC, Flexi benefits, gross/master variance, CTC breakup, F&F statements, and Journal Voucher for accounting system, bank files, and employee master based on their employment status.

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Download monthly reports and challans of TDS, PF, PT, ESIC, and LWF and track their payment status through the payment tracking module.

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Update one-time income, deductions, and any kind of changes which also has an approval mechanism within the organization.

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Keep a check on loans, advance salary data, and repayment schedules.

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Assigning assets to the employee during joining and tracking them at the time of F&F.

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Different kinds of surveys/polling can be created by an Admin login and can also be tracked responses thereof.

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The rolls based access can be given to different departments like HR & Finance for accessing relevant reports.

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The intuitive dashboards and graphical representation of MIS reports help to understand the HR department’s health at any given time.

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Any HR documentation, HR policies, or any circular can be uploaded to certain groups of employees or at an organizational level.

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The Paysquare team has developed a specialized module to answer employee inquiries and ensure transparency in the process promptly.

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Leave and Attendance Management

Paysquare is revolutionizing the way businesses manage leave and attendance. With DeliziaHR, companies can now easily create, store, and track employee information in a secure platform without any of the tedious paperwork associated with traditional methods.

Paysquare also offers features like automated time tracking, remote management capabilities for offsite employees, reminders when approvals are required or overdue requests need to be addressed, and reporting tools that give employers an overview of how their workforce is managing its time.

Utilize Paysquare’s efficient and streamlined leave and attendance management services today.

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A user-friendly mobile app built for Android and iOS to manage all your leave-related transactions.

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Apply for attendance regularization for incidents such as punch-in or punch-out, outdoor duty, or working from home.

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Intuitive dashboards for easy understanding of your data.

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Build a year-long leave planner and change it anytime, anywhere.

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The unutilized leaves can be canceled at any point in time.

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Track your punch-in and punch-out data, view the holiday list, check to leave accrual reports, and some critical MIS reports on Leave and attendance management across the organization.

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Apply for leaves, compensatory time-off, and leave encashment.

EASY ACCESS TO COMPREHENSIVE REPORTING

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Leave reports includes information such as the opening balance, accrual, usage, lapse, and carry forward for each type of leave.

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Download and access the organization’s leave procedures and policies.

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Access to a predefined yearly calendar of holidays.

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Attendance report with detailed information on parameters such as in-time, out-time, weekly offs, leaves, etc.

FEATURE-PACKED ADMIN LOGIN WITH DELIZIAHR

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View and manage time entries; balance leaves for specific groups or an employee.

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Manage employee shifts and upload the weekly/fortnightly or monthly roasters.

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Approve or reject leaves and an automatic entry in the employee’s leave quota.

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Generate various reports on leave calculations and balances.

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By utilizing a combination of GPS, smartphone status, and information about the location of cell towers and Wi-Fi access points, Paysquare’s Geo-fencing technology can accurately or approximately determine the current location of mobile devices. This method enables users to identify their exact or estimated position.

Other Services Offered by Paysquare

Paysquare provides a variety of services beyond just payroll and compliance solutions. They also offer a range of consulting services to help businesses stay compliant with local, state, and central government regulations and assist them in implementing comp & ben plans to help their long-term profitability.

Paysquare assists clients by providing ongoing support for established corporate policies that ensure compliance with labor laws while still allowing day-to-day operations to flow smoothly.

We also have an innovative and modern-day software DeliziaHR so users can easily manage their payroll information, leave and attendance data from any device.

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Below are a few value-added services

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Train all employees and client admin on DeliziaHR to perform the daily/monthly HR activities effectively.

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Share notices/circulars of change/new rules/amendments with clients at a regular intervals.

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Perform amendments to the statutory laws before the effective date and keep the client informed about the changes.

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Provide advisory on change/amendments/new law (TDS, PF, PT, ESIC, LWF).

Ensuring a Seamless Onboarding Experience

1

We understand our customers, literally!

  • Understand the current payroll process.
  • Gather your requirements.
  • Create a pay logic document.
  • Discuss the proposal and freeze SLA.

2

We initiate setup and configurations

  • Create the logic and customizations required.
  • Set up a master data file.
  • Perform historical data processing.

3

We match up the data

  • Performing parallel processing along with the current system.
  • Matching the outputs with the present system.
  • Ironing out any deviations

4

We go live

  • DeliziaHR portal rolled out for your admin teams and employees.
  • Conduct training sessions for the process owners and employees.

Integrates with major software of the HR ecosystem

We know that companies always have some tool or software to support HR functions. DeliziaHR integrates with and orchestrates your complete HR ecosystem.

We are too serious about data security and confidentiality

Paysquare takes data security and confidentiality very seriously. The company has implemented robust systems and measures to protect sensitive data from potential risks such as data breaches or unauthorized access. This includes strong passwords, secure servers, and regular updates to security systems. In addition, the company is committed to maintaining the highest level of data security and confidentiality to protect the interests of its clients and stakeholders and preserve its reputation.

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All our employees have signed NDA, just like we sign one with our customers before commencing the project.

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Data is stored on Amazon Web Services (AWS) and protected by Intrusion Detection Systems (IDS/IPS), and firewalls are installed on the gateway level.

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Restricted access to only authorized personnel based on their designated floor.

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Conducting of Annual VPT scan and also we are open for our clients to conduct the same for us.

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Only an employee with permission to access specific client data with access-based simulation.

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A secure web infrastructure with 2048-bit encryption.

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Complex password policy in place.

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IP-based restriction to client admin to access the data only from client premises

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Limited internet connection, USB drives are disabled, and users can’t access C & D drives.

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Multi-factor authentication enabled to access (OTP Based) for additional security.

Benefits of Payroll Outsourcing

With Paysquare, you will get the following:

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Scheduled and accurate payroll every time

Error-free payroll processing services month after month in sync with the stipulated deadlines makes us a reliable payroll outsourcing partner.

Confidentiality ensured

Ensured security and confidentiality

Security and confidentiality of data at every step with multi-level checks in place that do not compromise at any time at any cost.

Customized reports

Customized reports

Tailormade MIS reports that can be cost-center-wise or department-wise, customized journal vouchers to book the salary cost in the accounting system.

..and key features that differentiate us from the competition

Self Service Portal based Logins for employees and HR Admins

DeliziaHR- a modern-day payroll processing engine

We have built a self-service portal for your HR and employees accessible on web-based and mobile-based platforms.

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We fit well in your existing HR team.

No need to hire expert resources to understand complex payroll calculations. Our team and system take care of those needs.

Highly Automated Workflows

Business continuity in case of disaster

We are ready with a robust business continuity plan in case of any calamity to minimize business impact, including human and non-human assets.

Partner with a trustworthy payroll outsourcing services in India

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Experience in super niche domains of payroll, compliance, and related services. Serving payroll outsourcing services in 18+ countries.

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Certified for ISAE 3402 (SOC 1 Type 2 (KPMG), ISO 27001 (BSI) GDPR Compliant company

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Processing over 4,50,000 monthly employee records across 1500+ customers globally.

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A strong team of 700+ professionals

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A home-grown payroll processing engine

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Robust IT infrastructure with 2 data centers for BCP and Disaster Management

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Exists for the last two decades

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Insurances for E&O, CGL, WC, etc. Cyber Frauds

80% of our clients are associated with us for more than a decade.

Real-success stories: See what our Clients have to say

“Paysquare a perfect match for us as a consultant to deliver the best to our client.

We found the implementation team very knowledgeable, supportive and very systematic.Paysquare is a very matured payroll processing solution and they have well paid down processes to manage first time as well as every months processing.”

Jeff Smith

Co-Founder & CTO

mubea

From clustered payroll headaches leading to workflow disruptions, Mubea was able to streamline their HR and payroll processes through our solutions.

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The most valuable service that we get from you is “peace of mind.” I know that once I…

Parameshwer Matla

COLUMBUS GLOBAL SERVICES INDIA

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We would like to take this opportunity to thank you for your continual support till date!

Ramakrishna Dabbara

SUM TOTAL SYSTEMS

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We have successfully completed the go-live for Altra India Payroll.I would like to…

Abhijeet Shete

ALTRA INDIA

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We are very impressed with Paysquare team due to their ability to process payroll…

Ratnakar Dhakad

IMOCHA TECKNACK TECHNOLOGIES PVT. LTD.

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Honestly , It has been an amazing experience working with Payroll team as on date…

Monica Shah

VICTAULIC

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I have been a client of Paysquare for 7 years and their services are fantastic. Migration from the old…

Sourabh Jain

SEAGATE INDIA

Trusted by small, medium, and large enterprises worldwide

Paysquare has established PAN India footprints

Mumbai

Paysquare is a leading provider of payroll outsourcing services in Mumbai, offering comprehensive solutions to businesses of all sizes.

Pune

Paysquare offers comprehensive payroll outsourcing services in Pune to efficiently manage payroll and compliance for businesses.

Delhi

Paysquare’s payroll outsourcing services in Delhi help businesses efficiently manage payroll and compliance while enhancing accuracy and reducing costs.

Chennai

Paysquare offers payroll outsourcing services in Chennai, providing businesses with efficient payroll and compliance management through their technology and expertise

Hyderabad

Paysquare provides payroll outsourcing services in Hyderabad, helping businesses manage payroll and compliance efficiently through their expertise and technology.

Bangalore

Paysquare’s payroll outsourcing services in Bangalore assist businesses in managing payroll and compliance efficiently, leveraging their technology and expertise.

Frequently Asked Questions

What are Payroll Outsourcing Services?

Businesses need an effective solution to manage employee payroll processing. This is where Payroll outsourcing companies come in, and manage end to end payroll requirements of these clients. These include managing employee salaries, overall payroll related reports, managing tax and compliance, leave and attendance and much more. Payroll management in India can get very expensive, but thanks to some payroll outsourcing companies in India, it is possible to manage end to end payroll processing very cost-effectively. This reduces the complexity of the organization’s payroll processing and makes the entire payroll process very reliable and flexible.

What are The Benefits Of Outsourcing Payroll Services?

There are several benefits to payroll outsourcing in which companies’ handover all their headache to payroll outsourcing companies and get relief from payroll hassles. Some of the benefits from payroll outsourcing include Outsourcing their payroll processing actually helps the organization save cost. Managing payroll processing with in-house employees can get very expensive, considering the infrastructure expenses as well as the cost of errors and missed compliances.

  • They get access to professional payroll processing services
  • They do not need to worry about complex rules and calculations, which change often
  • They get ready access to better reports, instantly
  • They have access to experts in payroll processing and payroll management field
  • Enhanced data security including back-ups and redundancy mechanisms
  • They can avoid investments in technology and related upgrades

Why Should Outsource Bookkeeping, Payroll Or Accounting Services?

Nowadays, most organizations are looking for cost effective & flexible payroll management solutions. They also are looking for solutions in bookkeeping and accounting, where they can get access to advanced reports and where bulk of the processes are automated. Payroll is a non-core activity for HR whereas accounting services is an integral part of an organizations operational capabilities and systematic functioning. Both activities are important for any organization and any mistakes or non-adherence to laid out compliances can be costly. Most successful organizations thus outsource their entire payroll processing and accounting, helping organization to streamline their business operations.

Considerations When Outsourcing Payroll?

There are several things to be considered when companies planto outsource their payroll processing in India.Some of them include.

  • Cost of outsourcing payroll processing vs a hiring an in-house payroll management team
  • With your current payroll management process, what is the level of Accuracy and consistency? Is payroll processing happening consistently on time and without any errors?
  • Do you have access to payroll related domain expertise, so that you have the right advice, when it comes to interpreting specific regulations?
  • What is the level of automation that you are able to achieve in in entire payroll processing?
  • Is the end to end payroll process reliable and easy to manage?
  • While you are managing payroll processing, how are you taking care of data Security, back-ups and redundancy mechanisms.

How Much Does Payroll Outsourcing Cost?

The cost of payroll outsourcing in India depends on the scope of work defined between the service provider and the organization. Usually the number of employees in the organization can give you a ball park view of what outsourcing payroll services is going to cost, but to get to detailed costs, it is necessary to reach to an agreement in terms of scope of work included for payroll management. The scope of work could include monthly payroll processing, compliance management-PF/P.TAX. /ESIS/Taxation returns filing, other activities like Full & Final settlement, Investment proof checking and auditing, Form 16 generation, Default notice management received from the Income-tax department etc. all these activities are processed on a monthly/quarterly/yearly based on client requirements.

Kick-start your Payroll Outsourcing journey with us.

Let us sit together for a quick walkthrough of our Payroll Outsourcing solution.