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Currently, the HR department at our organization manages payroll for multiple geographies , each with its payroll partner.
Can we have one system for managing all geographical regions within our HR department?
Our employee databases are scattered because global locations use different platforms.
How can we manage multiple platforms to save our employees’ data across global locations?
Simplify Global Payroll with Paysquare
This is the right place for you.
You’ve come to the right place
International Payroll Processing.
International payroll services refer to the management and processing of employee salaries, compensation and benefits for companies that have employees working in multiple countries. This can include tasks such as calculating taxes and deductions, handling currency conversions, and Ensuring Compliance with local laws and regulations.
These services can be provided by third-party companies that specialize in International Payroll Services or by the company’s own human resources department. Having a reliable international payroll system in place is crucial for ensuring that employees are paid accurately and on time, and can help to avoid costly penalties and fines for non-compliance.
Introducing DeliziaHR – a comprehensive human resources management solution
DeliziaHR, a highly advanced human resources management system, developed by Paysquare specifically for the purpose of precise payroll management. This cutting-edge system allows employers to effortlessly handle all employee information, including employee data, new employee onboarding, exit management, payroll inputs, and the ability to download vital reports.
The word ‘Delizia’ hails from Italy and translates to “Delight” in English. It represents something that brings pleasure and contentment, such as an exquisite work of art.
In personal relationships, it can be used as a term of affection or esteem to express fondness for someone or something. In Italian culture, Delizia is often linked to relishing the finer aspects of life and is frequently used to express gratitude and appreciation.
Paysquare’s team possesses an abundance of experience in managing international payrolls, from straightforward to intricate operations, for companies of all sizes and also the system is capable of managing any kind of payroll logic like bi-weekly, fortnightly and monthly payrolls.
Listed below are the activities that the Paysquare team will perform
INTERNATIONAL PAYROLL PROCESSING
- Creating new employee records in the system and maintaining the personal and salary information. Keeping the records updated with any changes as they occur.
- Incorporating the clients inputs including bonuses such as Ramadan and loyalty bonuses which are country-specific.
- Capturing the attendance or leaves information from DeliziaHR
- Providing all reports and registers in the agreed formats.
- Computing and deducting the social security/local taxes of employees.
- Keeping the companies compliant with country specific compliances
FULL AND FINAL SETTLEMENT
- An automated system will calculate an employee’s Full & Final Settlement (FFS) up until their Last Working Day (LWD) with precision, taking into account all vital elements like leave encashment, notice pay, ad-hoc payments/recoveries, and retrenchment dues based on the input provided.
- Generating outputs for employees such as the last month’s pay statement, penalty-met month pay statement, Full & Final statement, and final tax computation statement.
MANAGING THE CLIENT’S NEEDS
- Submitting inputs in the previously established and agreed formats.
- Making disbursements of salaries and payments related to compliance.
- Submitting documents to government authorities (country specific).
- Monitoring changes in local legislation and informing client of any updates.
Through the cloud based system, employees are able to carry out the following transactions via their logins
- Employees are able to access their pay statements.
- Submit queries and view resolution through a ticketing system.
- Participate in polls to gather standard information.
- View company policies and procedures.
- Applying the leaves and marking the attendance. Viewing the status of the applied leaves.
Inputs required from the Admin/HR
- The employee data includes information for new joiners such as their personal and financial information.
- Updates to the financial and master records of existing employees.
- Information about employees who are leaving the company and their final settlement-related details.
- Information about any one-time additional income or deductions.
- Information related to employee loans and advances.
Discover the features of DeliziaHR’s employee self-service portal/mobile application.
- Employees have the ability to access and download their pay statements
- DeliziaHR offers a comprehensive leave and attendance management system that allows employees to request and track leave
- Quick access to CTC and salary breakup.
- Hyperlinked and comprehensive pay slips for multiple months, annual, and tax reports are available.
- Query management system through ticketing with predefined TAT.
Explore the client administration capabilities of DeliziaHR.
- Update employees’ personal, financial, and other vital master data essential for business operations.
- Keep a check on loans and advance salary data.
- Access the data in graphical format for ease of understanding.
- Administrators can view the Query Logs to check their current status. Also, intervene for unresolved queries.
- Administrators can access compliance reports related to social security, insurance, and PAYG payout information.
- Admin can access the unclaimed, paid, and balance eligibility status of reimbursements.
- Download all payroll-related Management Information Systems (MIS) such as salary register with earnings & deductions, Cost to Company (CTC), Flexi benefits, gross/master variance, CTC breakup, Final & Full statements, and Journal Voucher for accounting system, bank files, and employee master based on their employment status.
- Access master employee data across the organization and make modifications to any employee’s information at any time, such as incentives, bonuses, and salary holds.
International Payroll Process
- The client will appoint a single point of contact (SPOC) for each country, who will act as liaison between the client and Paysquare, providing necessary inputs and receiving outputs as necessary.
- A comprehensive payroll calendar for the entire year shall be created in advance, including specific dates for each step of the process for each country.
- After receiving the necessary inputs, Paysquare will update the data, process it, perform quality control checks, and furnish the client with the initial output.
- The client will thoroughly review the output and make suggestions for any necessary changes.
- After incorporating any additional inputs, Paysquare will deliver the updated and revised output.
- The client will provide approval for the payroll output.
- Paysquare will finalize the payroll, generate the final outputs, prepare management information systems, bank files, journal entries, and any other necessary compliance reports.
- Once the employee salaries have been credited, the clients employees will be able to access and review their pay statements online.
- Paysquare will provide an efficiency report detailing compliance with the service level agreement and any deviations from it, if any.
- A review of the payroll process will be conducted with the client every month
The extent of our global expansion.
With Paysquare, you will get:
With Paysquare’s highly customizable services backed by unmatched expertise, leap global expansion.
Payroll Processing
We are proud to be your partner in international payroll solutions. Our experienced team calculates and sends salary payments to your global employees, freeing up resources so that you can focus on what matters most – growing your business. We offer convenient payment schedules tailored to fit your company’s unique requirements – weekly, bi-weekly, or monthly.
Consolidated Platform
We, Paysquare, have created a highly specialized, secure, and integrated platform for managing financial and employee master data. You can stay informed about every detail, including the number of days recorded, deductions made, and more, if you have full access to your employees’ payroll information.
…And the benefits
Spending less time on payroll and focusing more on business growth will bring momentum for future-oriented data-driven decisions.
Consistency
Ensure ultimate performance and transparency at all levels with consistent payroll management services.
Secure Data
Ensure seamless, automated, and encrypted data transmission across all levels without worrying about unwanted leaks.
Self Service Portal
For easy and transparent payroll communication management, DeliziaHR offers real-time access to key information for all your employees.
On-time Delivery
We provide stress-free smiles at month-end with timely payments and reduce payment complexity.
Make advanced Technology
The robust yet customizable DeliziaHR engine integrates high-end technology to maximize global payroll efficiency.
Proven Accuracy
Global payroll processing with thorough monthly checks of bonuses, compensations, and cuts.
Compliance
Payroll compliance and timely reporting in multiple countries without legal risks.
..and key features that differentiate us from the competition
Maximize your profitability with Paysquare.
People
- We have a dedicated teams to assist with the smooth transition to our system.
- A three-tiered team structure ensures proper communication with clients.
- We have skilled professionals with expertise in payroll processing handling various tasks.
- Our experts are highly qualified to assist you at every step for seamless operation.
- Payroll process setup and resolution by experts at all levels.
Processes & Standards
- Process-driven approach with a strong emphasis on documentation.
- SSAE 16 & ISAE 3402 certified organization with ISO 27001/2013 standards.
- Paysquare adheres to compliance standards globally.
- GDPR Compliant.
- Insurances such as E&O, Cyber, CGL, and Work-men Compensation are in place to safeguard the client against any loss due to errors, frauds.
- Achieving high levels of efficiency in all payroll processes and global standards.
Data Security
- Paysquare’s systems are protected from external threats such as viruses, malware, and hackers.
- Ensure that clients’ business operations remain uninterrupted by creating Business Continuity Plans (BCP) and Disaster Recovery Plans (DRP).
- Data is encrypted to ensure that it cannot be mismanaged.
- With the advanced and multi-level security mechanism, there is no risk of leakage.
Technology
- Strong process culture and high level of automation.
- Payroll outsourcing engagements are highly accurate and predictable.
- The DeliziaHR payroll engine is highly customizable and robust.
- Payroll outsourcing technology that matches global standards.
Partner with a trustworthy Global payroll management company in India
The trouble-free international payroll system guarantees fewer payment complications, improved compliance, and prompt payment delivery.
Experience in super niche domains of payroll, compliance, and related services. Serving payroll outsourcing services in 18+ countries
Certified for ISAE 3402 (SOC 1 Type 2 (KPMG), ISO 27001 (BSI) GDPR Compliant company
Processing over 4,50,000 monthly employee records across 3000+ customers globally
A strong team of 700+ professionals
A home-grown payroll processing engine
Robust IT infrastructure with 2 data centers for BCP and Disaster Management
Exists for the last two decades
Insurances for E&O, CGL, WC, etc. Cyber Frauds
80% of our clients are associated with us for more than a decade
Real-success stories: See what our Clients have to say
“I have been a client of Paysquare for 7 years and their services are fantastic.
Migration from the old consultant to Paysquare was seamless. Soon after the migration, the Paysquare team was up the learning curve. They never missed the deadlines provided by us. The team is always reachable, and they keep us informed about changes in taxes or government policies which impact payroll. I have complete confidence and trust in their payroll solutions, and we will always recommend them. Any company looking to ease its payroll burden with friendly service and a flexible, secure system should partner with Paysquare.”
Sourabh Jain
Finance, Seagate India
From clustered payroll headaches leading to workflow disruptions, Mubea was able to streamline their HR and payroll processes through our solutions.
Honestly , It has been an amazing experience working with Payroll team as on date…
We are very impressed with Paysquare team due to their ability to process payroll…
We have successfully completed the go-live for Altra India Payroll.I would like to…
We would like to take this opportunity to thank you for your continual support till date!
The most valuable service that we get from you is “peace of mind.” I know that once I…
Delivering Exceptional Experiences
Frequently Asked Questions
Cost Reduction – Payroll outsourcing always ends up being cheaper for the organization and this goes especially for an OSM such as a small or medium scaled firm. From personal experience, it is evident that the time and embodied cost inputs for payroll run in-house are always greater than the monthly fee to out-right hire the same payroll agency.
Contracting decreases key but time-consuming business processes like payroll management systems and taxes, legal compliances, and employees. This department requires time and cost for taking care of its function, a luxury that most businesses will consider difficult to afford.
Advantages and Benefits of Outsourcing Work: – Trim those labour expenses. – Engage outsiders to intensify the ratio of output to input in your team. – The last word you cannot use when launching your business, especially if you are operating on a tight budget. – Stress the right things. – Possibility to receive labor from the best specialists of the international level. – International markets constitute the next development area. – Around-the-clock business. – Increase productivity.
Payroll outsourcing services include any service that is not carried out by your business but by any other company. Such services assist businesses in handling their legal issues, taxes, and accounting and recover their dues safely. The staff has to be paid adequately.
A payroll consultant will be of help to come up with disciplinary measures on the causes of the issues in the payroll. This is always intended to assist the firms to ease and advance the technique of doing payroll, reduce costs and at the same time meet all legal requirements.
Outsourcing of payroll to the third-party payroll service providers is preferred by the companies because it saves time and adheres to the international and local laws and norms and the worries of employee’s payroll are also reduced. Using the services of payroll outsourcing means that a firm would enable it to concentrate on specialization areas as well as get professional help in handling complicated payroll issues.
A payroll outsourcing partner is a service that assumes the responsibility of your payments’ processes. You share the information of the employees and they give you a ready package including computation of wages, taxes, lawful payroll and deliveries, among others.
Such would commonly encompass processing the salaries, computation of the correct taxes to be paid, the establishment of direct checks and other web-based portals for the use of the workers, the management of the benefits, the compliance, and reports from the payroll companies and the payroll outsourcing firms.
Kick-Start Your Payroll Outsourcing
Journey With Us.
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