Payroll Outsourcing services in Pune
Your trusted partner for payroll services in Pune—delivering accuracy, security, and compliance every step of the way..
Payroll Challenges
Paysquare is a trusted payroll outsourcing company in Pune, helping businesses manage payroll accurately and efficiently. We take care of everything—from salary processing and statutory compliance to employee lifecycle management—so you can focus on growing your business. Serving startups, SMEs, and global enterprises, we provide end-to-end payroll solutions tailored to your needs.
Difficult to find payroll processing company in Pune, who keeps up to global standards
When companies have presence in multiple locations and multiple countries, it becomes very difficult to sign-up with a payroll processing partner, who not only meets best in class local standards, but also meets top class global standards and is the best in class for payroll management Services in Pune. A company that can meet both local and global standards is able to offer superior service and an exhilarating experience to customers.
Paysquare provides these answers. With several years of experience, Paysquare works with local as well as global customers.
Difficult to find a partner who is flexible to meet your specific requirements
While every payroll management vendor offers different solutions, what you look for is the ability of a vendor to meet your specific requirements in terms of reporting or meeting specific standards etc. A vendor who does not have the right technology platform finds it difficult offer flexibility to meet client requirements. They have to do a significant portion of the work manually, which becomes error prone and expensive.
Difficult to find a partner who is committed to technology
Payroll processing can be a time-consuming process, when done manually. Even if you use some excel based solutions, it continues to remain manual in nature. For this to happen the payroll processing company in Pune needs to be committed to using technology in the right way. With a payroll provider partner like Paysquare, you are in safe hands. With significant investments in technology, both at the back-end as well as in terms of the web based front end, Paysquare provides a wow factor to clients, while it provides payroll management solution in Pune.
Difficult to find a partner committed to data security
Across organizations, data management is a massive challenge among payroll departments. Moreover IT department will expect organizations to maintain records for a few years. Even in terms of business continuity, it is necessary that the payroll processing vendor have back-up locations or redundancy, so that if one of their servers is affected, the payroll operations for the customer will not be affected, as the data will be mirrored on a different server.
Payroll outsourcing in Pune is a process of assigning the process of payroll management to a third party with expertise in this area. Since payroll is mostly an extended department and not the core department in almost 99% of the companies therefore by outsourcing it, the primary advantage which the company enjoys is a reduction in the overall cost as well as quality of service delivery. Paysquare is one of the best payroll outsourcing companies in Pune. The team makes use of the latest technology to manage the payroll operations.
About Paysquare at a Glance
Years
Customers worldwide
Countries
Processing over monthly employee records
FnFs processed monthly
Onboarding Processed Monthly
Direct Salary Transfers processed annually
Payroll Challenges
Managing payroll is more than just calculating salaries—it involves accuracy, compliance, confidentiality, and efficiency. Many businesses in Pune and across India face these common payroll challenges:
- Compliance Complexities – Constantly changing tax laws, PF, ESIC, PT, and other statutory requirements make payroll compliance difficult to manage.
- Error-Prone Manual Processes – Relying on spreadsheets or outdated systems increases the chances of mistakes that can affect employee satisfaction and lead to penalties.
- Time-Consuming Tasks – Payroll management requires significant time and effort, leaving HR teams with less bandwidth for strategic initiatives.
- Data Security Concerns – Handling sensitive employee salary and personal data without robust security measures puts businesses at risk.
- Scalability Issues – As businesses grow, payroll processing becomes more complex, making it harder to handle without automation or expert support.
- Employee Queries & Transparency – Resolving employee payroll queries quickly and maintaining clear communication often becomes a challenge.
How much Payroll Outsourcing cost?
Costing depends upon the scope of work defined and the no of employees. Scope of work would include monthly payroll processing, compliance management-PF/P.TAX./ESIS/Taxation returns filing, other activities like Full & Final settlement, Investment proof checking and auditing, Form 16 generation.
Which seems to be a good option, In-house or outsourcing Payroll?
The general trend seen in the last few years is more towards Payroll outsourcing Service Provider in Pune
. Payroll is a once in a month activity in every organization but it requires joint efforts of people from different departments coordinating with each other. i.e. the HR person who takes care of the employee records/salary structure CTC working etc. and other person is from Finance who needs to take care of compliance i.e. monthly tax challans, quarterly and annual returns filing.
Understanding the payroll process flow adopted by the partner. How does the partner process payroll for its existing clients.
Internal audit practices built by the partner to maintain the accuracy in data.
Knowledge on the subject matter. Is the partner updated with the changes happening in statutory compliance? E.g taxation, investment, P.F.,P.TAX etc.
Customized plan of action designed by the partner for the client in order to maintain the deadline of the payout date.
Key Benefits of Outsourcing Payroll with Paysquare
Outsourcing your payroll to Paysquare brings multiple advantages that help businesses improve efficiency, ensure compliance, and focus on growth.
Accurate & Timely Payroll
Ensure error-free salary calculations, deductions, and disbursements with on-time processing every month.
Confidential & Secure Data Handling
Payroll data is managed with strict confidentiality and backed by robust security systems, reducing risk and ensuring compliance.
End-to-End Payroll Management
From salary structuring, monthly processing, reconciliations, and tax deductions to final settlements, every aspect of payroll is managed seamlessly.
Statutory Compliance Made Easy
Stay fully compliant with PF, ESIC, Professional Tax, Labour Welfare Fund, and other statutory requirements without missing deadlines.
Leave & Attendance Integration
Automated leave and attendance management helps businesses maintain accuracy in payroll inputs while reducing manual intervention.
Comprehensive Reporting & Analytics
Access detailed MIS reports, salary registers, tax challans, and financial summaries with role-based access for HR and Finance teams.
Employee Self-Service Access
Employees can download payslips, submit proofs, track leave, apply for reimbursements, and view tax details anytime, reducing HR workload.
Proactive Query Resolution
A structured ticketing system ensures employees’ payroll-related queries are resolved quickly and efficiently.
Scalable & Flexible Solutions
Whether you are a startup, SME, or global enterprise, our payroll services scale with your business needs.
Factors of Payroll
When hiring any company for outsourcing the payroll processing in Pune, you need to consider some important points
Pricing
How much is the company charging for its services?
Tax Guarantee
The whole point of purchasing payroll services for small & Medium sized business is so you don’t have to pay payroll tax penalties.. Accordingly, there are certain payroll services that come with a guarantee. They promise you won’t face any fines—and if you do, the services will handle them.
Customer Service
Even with the best payroll services for small & medium size business, payroll is complicated. It’s always important to make sure that you have chosen the right company for Payroll outsourcing service.
Industry Specifies
You’re in an industry with specific payroll demands, you’ll want to double-check that your favourite service can handle those extra steps.
The most valuable service that we get from you is “peace of mind.” I know that once I…
Parameshwer Matla
We would like to take this opportunity to thank you for your continual support till date!
Ramakrishna Dabbara
We have successfully completed the go-live for Altra India Payroll.I would like to…
Abhijeet Shete
We are very impressed with Paysquare team due to their ability to process payroll…
Ratnakar Dhakad
Honestly , It has been an amazing experience working with Payroll team as on date…
Monica Shah
I have been a client of Paysquare for 7 years and their services are fantastic. Migration from the old…
Sourabh Jain
Delivering Exceptional Experiences
FAQ – Quick Answers for Pune Businesses
Kick-Start Your Payroll Outsourcing Journey With Us.
Let us sit together for a quick walk through of the payroll and HR solutions, we have on offer for you.
