Handling employee leaves can be one of the most time-consuming responsibilities of a manager. These leaves need to be handled regularly and the procedure of processing them requires carefully tracking employee leave history. A log needs to be maintained of the leaves have been utilized by the employee in a given period and the available leaves for future.
Thus it makes sense to switch to an online leave management system. It is simpler and much faster way for managing leaves within the organisation. Granting or denying leave requests can become a breeze. It also helps to bring in transparency and adherence to an organization’s leave policy.
Pros of online leave management system:
Online leave management systems help to access accurate information about employees’ leaves and number of leaves taken by them, leave trends, and leave balances instantaneously. It is a single-step procedure as compared to manually flipping through the leave register pages to cull out the required information. It can be integrated with an online payroll software to easily generate accurate payslips, kicking off a number of benefits in succession.
As all information is available online, leave management becomes all the more transparent. Both manager and employees are given access to the latter’s records which explains why a leave has been approved or disapproved.
Get accurate information about maximum and minimum number of leave allowed which can be referred by anyone before applying for vacation days.
Online leave management system can be customized to incorporate the company’s leave policy and regulations making it easier to avoid favoritism while applying for or approving leaves.
It keeps managers aware of the availability of team members to meet the project deadlines. During crucial project delivery times, managers can access this information and take decisions without wasting time.
It is mandatory crucial for the employer to adhere by the region’s labour laws pertaining to employee leaves. Failure to comply with these may lead to huge problems for the company. By implementing an online leave system, managers can make sure that all laws are strictly adhered to as well.
By allowing an easy access to employees leave history and leave availability, it is easy to improve accuracy and build discipline in the organization. This helps to better manage employee attendance as everyone is well aware of the consequences if they do not adhere to company leave policy.
The above mentioned benefits have largely been responsible for replacing old traditions of using registers or maintaining spreadsheets on standalone machines. Online leave management systems help in saving time and money in a competitive business environments.
Cons of online leave management systems:
Cost may not be big problem for larger companies but for smaller companies, it can definitely be a major concern. There are many costs associated with online leave management systems such as acquisition costs and maintenance costs. If they do not fit into the budget of these companies, then they may have to settle for substandard software.
Security is another concern when it comes to online leave management systems. They should be designed to prevent unauthorized access to sensitive and confidential data.
Thus companies need to factor all the pros and cons of an online leave management system before they take a decision. It could be just as easy to simply outsource your leave management needs to the experts.