Outsourcing Payroll for MNCs – A Winning Strategy

Payroll is a highly intricate, extensive, and time-consuming task. It entails various complex activities, in addition to processing employee salaries. For an MNC HR, already swamped with hundreds of tasks, dealing with payroll in-house could be daunting. Here, payroll outsourcing services can help prove a strategically beneficial decision for MNCs. How? Here are some benefits that explain it.

5 Reasons Payroll Outsource Services are a Winning Strategy for MNCs

MNCs usually prefer hiring in-house resources to manage their tasks. But the constantly evolving payroll landscape, technology investments, and employment costs are compelling many to alter their payroll strategy. Hiring payroll outsourcing services is part of it. Here are five reasons that justify the move.

• Managing Payroll Compliance

Compliance is arguably the most complex aspect of payroll management. It refers to adhering to a specific set of rules and regulations. Non-compliance, as you know, can lead to heavy penalties and put the company’s stake at reputation! In the case of an already overwhelmed HR de.partment, overlooking an aspect or two concerning payroll compliance is quite possible. But a seemingly trivial error or ignorance could lead to a major compliance issue. Outsourcing payroll helps MNCs avoid situations like these. Payroll outsourcing companies can take care of all the compliance-related tasks and executive them effectively, thus enabling the company to stay compliant without worrying about it. In addition, third-party outsourcing companies stay updated about the changing payroll rules and regulations and align the payroll activity with them.

• Comprehensive Payroll Services

Payroll outsourcing companies manage all the aspects of payroll, thus proving themselves to be end-to-end service providers. The services may vary with the company chosen. But typically, they provide services, including compliance, leave and attendance management, employee self-service portal, labor law compliance, employee self-service portal, and client admin self-service portal. Thus, MNC HRs do not have to involve in micro-managing payroll. They can restrict their role to assessing results and the strategy’s cost-effectiveness.  Considering the criticality and quantum of work in handling payroll, outsourcing the task can be a huge relief. MNC HRs can shift their focus on handling the strategically more essential tasks like training, talent empowerment, employee retention, employee engagement, etc.

• Considerable Cost and Time Savings

Engaging existing resources for something as extensive as payroll could prove time-consuming. So, is hiring new people for it the solution? It could be, but it will contribute to employment costs. Thus, practically none of these solutions sounds as sensible. But outsourcing payroll proves one. Payroll outsourcing companies have professionals specialized in payroll operations. So, MNCs do not have to hire new people for the task or engage existing ones. They can get all the payroll-related tasks done from the external team, without investing in any of them, except for paying the outsourcing fee. It not only creates bandwidth for the company but saves many costs like employee insurance, administration, Mediclaim, and employment taxes. All these are taken care of by the outsourcing company. In addition, MNCs do not have to invest in payroll software or build the infrastructure around it. The outsourcing company has the required technological setup to manage payroll operations for its clients.

• Managing Data Security Concerns

MNCs already have many things on their plate to look after. Dealing with payroll-related data security concerns could only add to their workload. But data security is a serious concern, and a weaker security system could cost millions. Furthermore, data breaches or losses in the case of MNCs may make news and prove a severe blow to their reputation! But outsourcing payroll can help. Payroll outsourcing firms have the necessary firewalls and cybersecurity measures to keep bad actors away. They also employ cybersecurity measures that secure critical documents like employee records, pay slips, etc. It isn’t that MNCs cannot deal with cybersecurity concerns. But that calls for another substantial investment on the resource and technology front.  Besides, when payroll operations are outsourced, allowing the external partner to take care of the security can help minimize the company’s workload.

• Access to More Experienced Payroll Resources

Dealing with payroll complexities could sometimes require access to seasoned payroll experts. It is especially when the company’s in-house workforce falls short of the experience or the expertise to deal with it.  By hiring external partners, MNCs can broaden their talent access. They can leverage the expertise, advice, and recommendations of SMEs working with the outsourcing company without hiring them. These experts can advise on improving workflows, technology, payroll strategy, payroll practices, compliance, etc., and help the company ace all possible areas.

Enhance Your Payroll Strategy with Paysquare’s Payroll Outsource Services!

Are you an MNC looking for comprehensive payroll outsourcing services and solutions? Paysquare can help! We are leading payroll outsourcing solution providers ensuring end-to-end payroll management services.  We work as payroll partners for MNCs from various business domains. Our payroll solutions help them save costs, efforts, and time incurred in payroll management. In addition, our technology access, coupled with updated payroll resources, has helped them optimize payroll operations and ensure compliance. Our payroll solutions can transform payroll for you. Click here to explore our payroll services and Request for a demo to vet our capabilities. Our experts will connect with you to discuss your payroll strategy.